Guide to using the catalogue

This catalogue is in the process of being developed.  It contains lists of descriptions of the catalogued collections of records held at Cornwall Record Office, but not images of the actual documents.  The catalogue will be updated regularly to incorporate additional catalogues as they are prepared for inclusion.

If you do not find what you are looking for, please check the Access to Archives website www.a2a.org.uk or contact the Record Office for assistance. Follow the link to the Record Office website for our contact details.

To return to the catalogue, please close this window. 

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Searching the catalogue

Enter your request using one or more of the search boxes and click the 'Search' button.  You may use as many of the fields as you wish.  The more precise you are with your request, the more exact the results will be.  If you receive the error message 'Too many records', please narrow down your search.  You may enter your search request in either UPPER case or lower case; it will not affect your search.

AnyText : this searches any field containing text (rather than numbers) and is likely to return a large number of results.

RefNo : use this field if you know the reference number for the collection or item. All Cornwall Record Office reference numbers start with a letter.  For example, the reference code for the Whitford collection is WH.

Title : this searches the title field of the document or collection record, for example,  'Log book' or 'Liskeard Town Council'.

Date : this allows you to search for documents of a particular date or span of dates, for example, '1815' or '1750-1790'.  You can use the symbols < and > to search for items whose date is less than or greater than the date specified. For example, if you enter '>1900' in the date field, the browser will search for documents which are more recent than 1900.

Format : this allows you to search for records of a particular format, such as plans or photographs.  The formats used are :

  • Audio-visual
  • Pamphlet
  • CD-ROM
  • Photograph/postcard
  • Electronic media
  • Photographic negative
  • Glass negative
  • Plan
  • Manuscript
  • Print/drawing
  • Map
  • Printed material
  • Microform
  • Volume
  • Ordnance Survey plan

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Narrowing down a search

To help narrow down your search, you can use the options at the bottom of the screen to combine search words. Word Options controls the way the search words are treated in one field, for example the 'Any Text' field and Field Options controls the way the search terms in more than one field are combined.

  •  Word Options: Phrase  A search on the 'Any Text' field using 'Pensilva School' will look for both words together in that order only.

  •  Word Options: And  A search on 'Pensilva School' will look for both words occurring within the same record but not necessarily together.

  • Field Options: And  A search with 'Pensilva School' in the Any Text field and '1923' in the Date field will look for records containing both Pensilva School and 1923.

  • Field Options: Or  A search 'Pensilva School' in the Any Text field and '1923' in the Date field will return all records which contain either element.

 

Viewing the results of a search

The results of your search will be presented alphabetically by reference number.  You can sort the results alphabetically by title by clicking on the heading 'Title' or by date by clicking on 'Date' .

To view the full entry for any record, click on the green number to the left of the reference number.

To return to the search form, click on the link at the top of the page or on the 'Search catalogue' option in the Menu.

 

Navigating the website

When you are viewing the individual item record, clicking on the navigation options at the top of the page First record, Previous, Next and Last record will take you through the catalogue for that collection.

Clicking on the record count Record: 3 of 17 will take you back to the list of results for your search.

The text in green at the top of the page gives the reference number and title of the collection and any series which are related to the individual record entry you are viewing.

Clicking on the item reference number will take you to an overview of the whole collection from which the record comes, presented in a tree structure. 

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Tree view of a collection

The tree view shows a whole collection in a nested structure.

To view the full entry for an individual item, click on the green number on the left.

Not all of the sections in the tree may be displayed at first.  To view a hidden section, click on the + sign beside the reference number for the section you wish to view.

To close part of the tree, click on the ~ sign for the section two levels above the one you wish to close.  It will not close the section immediately below.